RSVP for the 5th Annual Team HBV Collegiate Chapter Conference!
1. REGISTER for the Collegiate Chapter Conference! Deadline: October 20th.
We are capping the total number of participants to 34, not including host institution.
- The first delegate to a chapter gets priority.
All participants must pay the $50 registration fee.
- $50 per person, includes food and lodging. Travel should be covered by your school/chapter. Remember to keep all receipts.
- Please mail the check to (or give the fee directly to Diana Ngo at the conference):
Team HBV
Asian Liver Center
490 S California Ave Ste 300
Palo Alto CA 94306
- We are staying at the Sheraton Palo Alto. Address: 625 El Camino Real, Palo Alto, CA 94301.
Travel Subsidies:
- The Asian Liver Center will match 100% of whatever your chapter fundraises for one participant to attend the conference, up to half the cost of your ticket. For example, if your chapter needs to pay for a $500 plane ticket, you will need to raise $250 and the Asian Liver center will match that for a total of $500. The objective of this change is to incentivize you all to fundraise. Ideally, you will be able to use some of the fundraising money toward sending additional members to the conference (see note below about extra conference participants) and save the rest for your own chapter events!
- Reimbursements will be capped at $250 for mid-west and east coast, and $150 for west coast (including Las Vegas), and flights must be booked at least 3 weeks before the conference with the lowest fare selected. We will send out another registration for your travel information in the coming weeks. This will insure that we have a confirmed number of conference participants as well as keeping your own flights as cheap as possible!
- We recognize that raising this amount of money is no easy task. Some of you receive no funding from your school; some of you are new or struggling chapters. Therefore, we will have a waiver option so that chapters can justify their need for increased subsidy.
- We also realize that tickets prices go up as we get close to the event and you may be unaware of whether you can raise the money and who is going to go. We encourage you to decide ASAP and purchase your tickets early. Then fundraise. Remember, there is the waiver option for increased assistance. To be considered for increased subsidy, a chapter must book a flight at least 4 weeks in advance at the lowest price and make a legitimate attempt at fundraising.
- If you need some advice on fundraising ideas, please don’t hesitate to contact us at advisors@teamhbv.org. We will provide some fundraising documents in the coming months to help your chapters raise money.
- Reimbursement will occur post-conference. Check must be sent to the individual whose name is on the flight receipt. PLEASE save your receipt. Reimbursement for driving is by mileage; please provide a map when requested.
2. SUBMIT TRAVEL DETAILS
Please submit your travel information (flying, driving, walking).
3. SUBMIT YOUR ABSTRACTS
Every year, chapters have the opportunity to present their accomplishments at the conference in either a poster presentation or oral presentation format. We highly encourage chapters to present as it is important for us all to share ideas.
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Travel Information / Logistics
Getting to Sheraton Palo Alto
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NORMAN Y. MINETA SAN JOSE INTERNATIONAL AIRPORT (SJC)
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Travel Distance: Approximately 37.01 km/23.0 miles
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Options for getting to and from the hotel include:
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Caltrain
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For information on schedules and fares, visit www.caltrain.com.
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At San Jose Municipal Airport, the Terminal A VTA #10 bus stop is located on the departure side between Terminal A and the International arrivals building. Take this shuttle bus from the airport to the Railroad Avenue/Santa Clara Caltrain Station (aka Caltrain). Then take Caltrain north from Santa Clara Station to the Palo Alto Station, located one block from the hotel.
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Silicon Valley
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Fee:49 USD
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Hours:24 hours
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Contact:(800) 400-2365
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Lone Star Transportation
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Fee:60 USD
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Hours:24 hours
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Contact:(415) 609-6015; Reservation Required
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SAN FRANCISCO INTERNATIONAL AIRPORT (SFO)
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Travel Distance: Approximately 40.23 km/25.0 miles
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Options for getting to and from the hotel include:
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Silicon Valley Airport
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Fee:49 USD
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Hours:24 hours
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Contact:(800) 400-2365
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Caltrain
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For information on schedules and fares, visit www.caltrain.com.
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About: From San Francisco International Airport, take BART to the Millbrae Station. Then take Caltrain south to the Palo Alto Station, located one block from the hotel.
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METROPOLITAN OAKLAND INTERNATIONAL AIRPORT (OAK)
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Travel Distance: Approximately 61.16 km/38.0 miles
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Options for getting to and from the hotel include:
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Silicon Valley Airporter
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Fee:60 USD
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Hours:24 hours
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Contact:(800)400-2365; Reservation Required
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Lonestar Limo
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Fee:100 USD
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Hours:24 hours
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Contact:(415) 609-6015; Reservation Required
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DOWNTOWN
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Travel Distance: Approximately 3.22 km/2.0 miles
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Options for getting to and from the hotel include:
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Taxi
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Fee:10 USD
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Lonestar Limo
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Fee:6 USD
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Hours:24 hours
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Contact:(415) 609-6015; Reservation Required
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Getting Around Palo Alto, CA
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BY CITY RAIL SYSTEM
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Caltrain
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Fee:3 USD; The fee ranges from 3.00 USD to 15.00 USD.
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Hours: 5:00 AM – 11:00 PM
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Contact:(800) 600-4287
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About: Caltrain operates weekday trains between San Francisco and San Jose. For more information please call 800-600-4287 or go to www.caltrain.com.
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BY BUS
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Marguerite
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Contact:(650) 723-9362
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About: Marguerite is Stanford’s free public shuttle system. The shuttle has several stops throughout Stanford University including downtown Palo Alto, Stanfdord Medical Center and Stanford Shopping Center. For more information, please call or visit marguerite.stanford.edu .
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For information about transit throughout the Bay Area, please visit transit.511.org.
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BY RENTAL CAR
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Avis Rent A Car
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Contact:(650) 493-8888
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Budget Car Rental
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Contact:(650) 424-0684
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Dollar Rent A Car
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Contact:(650) 856-4100
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Enterprise Rent A Car
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Contact:(650) 967-6800
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Hertz Car Rental
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Contact:(650) 617-0386
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National Car Rental
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Contact:(650) 548-0150
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Thrifty Car Rental
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Contact:(650) 493-2223
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BY PRIVATE CAR SERVICE
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Limousine Service
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Fee:60 USD; The fee range is from 60 USD to 200 USD.
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Hours: 12:00 AM – 12:00 PM
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Contact:(650) 328-2800
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About: Limousine service can be reserved in advance through the bell desk or the concierge.
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General Directions to the Hotel
Sheraton Palo Alto
625 El Camino Real, Palo Alto, CA 94301
http://starwoodpaloaltototel.whizzhotels.com/
From San Francisco International Airport
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Take Highway 101 South and exit onto Embarcadero Road West.
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Proceed approximately two miles and turn right onto El Camino Real.
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The hotel is located three blocks down on the right side.
From East
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Take Highway 101 South to Embarcadero Road West.
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Proceed approximately two miles and turn right onto El Camino Real.
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The hotel is located three blocks down and on the right side.
From West
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Take Interstate 280 South and exit onto Page Mill Road East.
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Proceed approximately two miles and turn left onto El Camino Real.
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The hotel is located two miles down and on the right side.
From Norman Y. Mineta San Jose International Airport
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Take Highway 101 North and exit onto Embarcadero Road West.
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Proceed approximately two miles and turn right onto El Camino Real.
- The hotel is located three blocks down and on the right side.